It is required by law that all accidents occurring in the workplace be reported to employers or HR. Reporting accidents can help reduce the financial burden for companies while also protecting the rights of employees. The use of accident reports for work-related incidents is useful for preventing legal action, and employees can feel confident that their safety is of top priority to employers. Many employees also feel as though accident reports may provide solid evidence for access to certain benefits—if need be—helping to promote a more harmonious workplace.
Here are four tips for more informative accident reports:
Most of the time, employers are unaware of the implications of a single paper cut. While this can seem miniscule, a small cut can open the way for infection. This is why it is important to educate employees—regardless of their level—on the importance of immediate accident reporting. Teaching your managers and employees what is and is not considered an accident is a key way to implement effective accident reporting.
In order to provide a true depiction of the incident and to reduce issues later down the road, it is important to incorporate all details—as much as can be considered—into the report. Date, time, and location where the accident occurred are all important facets to an informative accident report. Name of the individual and witnesses (if any), events leading to the incident, and the duties that were being performed during the accident should also be reported in detail. Report the immediate treatment used as well as the environmental conditions of the workplace.
Provide an Analysis.
Always have an analysis section at the end of a report that can identify the primary and secondary causes as well as contributing factors. Incorporating this analysis gives a deeper view into the accident, helping to provide a more informative report.
Provide an area on the report that allows the recorder to give a thorough and honest recommendation for the employee. These recommendations should include educating the employee on safety and prevention, encouraging doctor visitation, and rereading their work rights and benefits.
By conveying the importance of accident reporting and how it creates a much more enjoyable workplace is incredibly helpful on all fronts. Remember, education is key for preventing work injuries. This education is required for employees and employers in order to build a successful, efficient workplace.